Entry Info

Completing a TMiler is a physically and mentally challenging event and participation in it requires significant training and preparation. For your health and safety, we require evidence of your ability to take part by meeting this qualification criteria below:

A 50km or longer run result (Official or Unofficial) between 11:59pm (NZT) 1 January 2023 and 17 November 2024 must be uploaded into your event registration either during the initial registration or at a later date via your My UTMB Account.

• Official Result: a web link to the results of your completion of an official trail race, 50km or longer. You must be an official finisher and complete the course within advertised cut off time. This means, for example, you cannot submit a result showing you made it 55km into a 100km race.

• Unofficial Result: a weblink (eg strava link) of the completion of a self-timed run, 50km or longer. The 50km must be completed within a 10 hour time period and a clean GPX recorded

You will need to submit a web link to your file/result (e.g. Strava Link or Official Race Website) when you sign up – or modify your entry profile at some later date to include that link. This must be completed before 11:59pm (NZT) 17 November 2024. Failure to do before this date will result in your entry being queried and potentially cancelled.

Race management reserve the right to reject any result deemed not meeting the above criteria.

You will only be contacted should your result (official or unofficial) not meet the above criteria. You will be provided an opportunity to re-submit your result prior to the cutoff date of 15 December 2024. In the event you do not meet the criteria by the cutoff date, you will be notified and automatically moved into the T102. When notified, you will be provided with a limited time to defer into the TMiler in the following year (a 10% processing fee applies) provided that your entry has not previously been deferred. Standard athlete withdrawal options apply prior to the 17 November 2024.

There is no pre-requisite of competing or finishing any trail running event to participate in the T102. However, participating in ultra-trail running events will assist with your start group seeding.

All participants of the T102 should be experienced in trail running, including sufficiently skilled and trained to undertake a trail run event. The course is tough, demanding and is remote in sections that can result in slower first aid / rescue response times. It is a combination of fire trail, narrow walking tracks, some very steep sections on staircases, ladders, river/creek crossings, dirt, on rock and sections that are rough under foot.

It is the participants responsibility to ensure you are physically fit enough to complete the distance you have entered and monitor your health and condition during the event, including knowing when to withdraw from the event if you are no longer fit enough to continue.

If you cannot participate in the event, entry fee refunds are available in accordance with the below stated Athlete Withdrawal dates only. After the stipulated dates, entry fees are non-refundable for withdrawals initiated by the athlete. Requests for refunds must be notified to the organiser in writing via email at taraweraultra@service.byutmb.world.

ELIGIBLE ATHLETE WITHDRAWAL REFUNDS

Where eligible, please allow up to 30 business days for your refund to be processed. The refund is automatically issued to the credit card originally used to pay for the registration. If this card has since been cancelled or has expired, it is the athlete’s responsibility to notify our customer service team when requesting the eligible refund.

• 45% of entry fee refundable for athlete withdrawal requests made up to 11:59pm (NZT) on 25 November 2024.

• 22% of entry fee refundable for athlete withdrawal requests made up to 11:59pm (NZT) on 6 January 2025.

Additional purchases paid for at the time of entry (if any) which are paid by the Event Operator to a third-party are not refundable. These non-refundable additional purchases include:

· Nirvana Packages (please contact Nirvana directly)

· Pre-purchased photo packs (please contact Sportograf directly)

· Donations

· Training Packages

· Medal engraving

Your options regarding refunds for merchandise purchased during registration are outlined in the Online Stores Terms and Conditions available via https://utmbstoreoceania.myshopify.com/pages/terms-conditions. Please note that refunds are not offered for change of mind merchandise purchases.

**Athletes who have deferred into this event from a previous year or transferred into this event from another or entered the event through the use of an Event Credit are not eligible for athlete withdrawal refunds.

Please note: This event takes place in Rotorua, New Zealand. It is each athlete’s sole responsibility to ensure that they can attend (including Race Check-In during specified times) and compete in the event on the day. Other than as provided for in the Athlete Withdrawal program set out above or the Enter with Confidence deferral options below, no further remedies will be provided for change of mind, change of personal circumstances, or injury.

If you decide to withdraw at the event after collecting your race kit at Check-In, please advise Event Information onsite. If you need to withdraw on race day, your details must be recorded by the Drop Out Clerk located at Event Information.

Athletes can request to transfer their entry to a lesser or greater race distance up until such time as that race distance is sold out, subject to the following terms:

To transfer your entry to a different distance, athletes must log-in to their My UTMB Account and follow the necessary steps before 8:00am (NZT) on 14 February 2025. After this time, athlete’s wishing to transfer their entry must attend Athlete Check-In during specified hours.

• Transferring to a greater distance: Where an athlete requests to transfer to a greater distance and space is available, the athlete is required to pay the difference in entry fees between the two distances.

• Transferring to a shorter distance: Where an athlete requests to transfer to a shorter distance and space is available, the difference in entry fees will not be refunded.

Athletes on the payment plan or those who deferred their race entry, are required to contact taraweraultra@service.byutmb.world to request a change in distance.

Athletes can transfer their race entry to someone else in accordance with the below stated Person to Person Transfer date.

From event opening to 8:00am (NZT) 14 February 2025 a transfer fee of $55NZD including all fees and taxes will be charged to the withdrawing athlete. After this time, athlete’s wishing to transfer their entry must attend Athlete Check-In during specified hours.

Athletes can formally transfer their entry to someone else within the same distance event already entered.

Additional purchases paid for at the time of entry (if any) which are paid by the Event Operator to a third-party are not refundable and will not be transferred with your entry. These non-refundable additional purchases include:

• Nirvana Packages (please contact Nirvana directly)
• Pre-purchased photo packs (please contact Sportograf directly)
• Donations
• Training Packages
• Medal engraving
• Your options regarding refunds for merchandise purchased during registration are outlined in the Online Stores Terms and Conditions available via https://utmbstoreoceania.myshopify.com/pages/terms-conditions and will not be transferred with your entry. Please note that refunds are not offered for change of mind merchandise purchases.

It is not possible to transfer your entry to someone else who is wanting to do a different distance event (i.e. T102 to T50).

To transfer an entry to someone else, the initial registrant must log in to their My UTMB Account, select Transfer Registration and follow the necessary steps.

The receiving athlete will be sent a link to complete the registration and will need to pay for the entry (at the current entry price) in order for the transfer to process, then the original athlete will be refunded their entry fee less the relevant transfer fee as outlined above, including all fees and taxes.

**As stated in the Event Waiver, under no circumstance are you permitted to give your bib to another person. The safety of our athletes is paramount, therefore we need to ensure we have correct details of all our athletes on course.

UTMB have released the UTMB World Series Pregnancy Policy, which applies to this event.

The full UTMB World Series Pregnancy Policy is available. A summary of this policy is included below for guidance. The full policy will apply to the extent of any inconsistency.

Eligible athletes (as outlined below) are able to request a full refund OR defer their entry for up to 2 years to the same race and distance as originally entered.

Requests for a refund or deferral in accordance with the UTMB World Series Pregnancy Policy must be notified to the organiser in writing via email at taraweraultra@service.byutmb.world. All requests must be made prior to the race. For races that require a valid UTMB Index, athletes choosing to defer their entry must ensure their index is valid at the time they choose to participate in the race.

For eligible athletes requesting a refund, please allow up to 90 business days for your refund to be processed. The refund is automatically issued to the credit card originally used to pay for the registration. If this card has since been cancelled or has expired, it is the athlete’s responsibility to notify our customers service team when requesting the eligible refund.

TMiler & T102 Athletes

Defer your entry fee to the 2026 Tarawera Ultra-Trail New Zealand by UTMB (to the same distance only). You must register on or before 11:59pm (NZT) 6 July 2024 to be eligible and submit a request on or before 11:59pm (NZT) 3 January 2025.

Deferrals are only available for TMiler & T102 individual entries and athletes who elect to defer their entries forfeit any Athlete Withdrawal eligible refund. The Deferral Program is not available to athletes who have transferred or deferred into this event; or entered the event through the use of an Event Credit. All deferrals are final. Requests for deferrals must be notified to the organiser in writing via email at taraweraultra@service.byutmb.world

The safety of all athletes on course is our priority. Our event team considers each race/event individually to determine the entry requirements. Due to course conditions Tarawera Ultra-Trail New Zealand by UTMB is not suitable to be completed using wheelchairs or with prams across all distances. While this race is not suitable, our goal is to make everyone's racing dreams a reality so if you would like information on other events where the course is able to accommodate wheelchair participation or any other course accessibility needs, please email us at taraweraultra@service.byutmb.world

As part of UTMB's ongoing efforts to increase and encourage the participation of athletes with disabilities in trail running races, UTMB has implemented a new policy for all UTMB World Series events. Participants need to apply to UTMB and be approved prior to entering the Adaptive Athletes Open Division of Tarawera Ultra-Trail New Zealand by UTMB. Please visit the UTMB website for further information and the process for Adaptive Athletes: Inclusion & Diversity (utmb.world).

Once approved by UTMB, you can register for Tarawera Ultra-Trail New Zealand by UTMB in the Adaptive Athlete Open Division. Please contact us directly at taraweraultra@service.byutmb.world after completing your entry.

Please Note: Due to course conditions, Tarawera Ultra-Trail New Zealand by UTMB is not suitable to be completed using wheelchairs.